What are the security features available on the QuickBooks Desktop?

 

QuickBooks Desktop was launched in 1992 and is now considered to be one of the top choices for small businesses. The software has received good reviews from both customers and the media alike

To find the right one for your business, it is important to consider your budget and desired features. Each edition has their own pricing and features to help you make the decision. There are also various QuickBooks Desktop editions for specific needs. QuickBooks Desktop offers four desktop editions which are; QuickBooks Desktop Pro, QuickBooks Desktop Premier, QuickBooks Desktop Enterprise and QuickBooks Desktop Accountant

Security features and functionality are an essential component of any application and software. It forms an integral part of the calculation function in accounting applications such as QuickBooks desktop. Security features are built into operating systems of software, accounting software like QuickBooks desktop inclusive. The security measures taken to keep the application consistent are directly integrated into the software. The data is stored in secured locations which can be accessed only through authentication. Also, there are backup strategies for restoring data when needed.

The QuickBooks Desktop data backup software is a very useful tool that helps to prevent loss in important data. The company provides two ways for backing up the data. you can make backups whenever you want manually, or let the system to do it automatically at scheduled date and time. You can create a backup copy of all company files before you either import data, uninstall the software, or upgrade your QuickBooks Desktop version.

Next, we have a feature that builds trust with the users. QuickBooks allows you to add an audit trail which is a security feature that allows you to see whoever makes changes to data files. This way, nothing is done without the admin user’s knowledge or the accountant. This feature keeps a record of all activities, including all changes made to specific financial transactions. Audit trail feature cannot be turned off. It helps you keep track of every recorded activity and does not allow anyone to proceed without permission.

QuickBooks provides users with the option to close their books. This way, users cannot make changes to previous books without the closing date and password.

QuickBooks desktop allows you to give different user roles access to specific tasks, features, and functionalities. In QuickBooks, there are seven basic roles: QuickBooks administrator, accountant, customer, inventory manager, vendor, employee, and partner (Intuit)